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2016 Spring Board of Directors' Meeting

  2016 Board of Directors' Meeting
  Greenville, South Carolina
  February 19 and 20, 2016
   
1.0 Call to Order at 9:00 am
Welcome and Opening Remarks
  1.1 Welcome and remarks from SSA Chairman Ken Sorenson
  1.2 Introduction of guests
  1.3 Request for confirmation of accuracy of email addresses and other contact information for the current list of Officers and Directors (as shown on the roster HERE)
2.0 Consent Agenda -- Action Item
[The Consent Agenda is to be considered as a “block” of items submitted to the board for approval or disapproval as a group. A simple majority is required to pass Consent Agenda. Prior to the vote any Director may request that a specific item be removed from the Consent Agenda, in which case that item will be considered separately during the Board meeting. The purpose of the Consent Agenda is to deal with as many non-contentious items as possible in an expeditious manner, thus allowing more time for discussion and decision making on policy issues that require more deliberation.]
  2.1 Approval of Past Minutes
(September 12, 2015 Board of Directors' Meeting)
  2.2 Proposed rules changes (report from John Godfrey)
  2.3 Approval of Stephen Dee and Ron Ridenour for another SSF three year term
3.0 Chairman's Report (report from Ken Sorenson)
    SSA-EAA MOU press release
   
Draft SSA-EAA MOU
4.0 Chief Operating Officer's Report (report from Denise Layton) (Merchandise inventory report)
5.0 Treasurer's Report
     Main Report
     Ex A - SSA Income Statement for year ended 12/31/2015
     Ex B - SSA Balance Sheet as of 12/31/2015
     Ex C - SSAF Income Statement for year ended 12/31/2015
     Ex D - SSAF Balance Sheet as of 12/31/2015
     Ex E - "Tracker" Worksheet for SSAF funds as of 12/31/2015
     Ex F - Approved 2016 Budget (v.6) for SSA Operations
6.0  Committee Reports
  6.1 Chairman Ken Sorenson (SSF, Administration) 
   6.1.2 SSA Foundation (reports below)
   6.1.3 Editorial Advisory Committee (report from Eric Bick)
   6.1.4 Naming and Memorials
   6.1.5 SSF (report from Rich Carlson)
   6.1.6 Administrative
   6.1.7 FAI-IGC representative report (report from Rick Sheppe)
  6.2 First Vice-Chair and Treasurer Phil Umphres (Financial, Awards)
   6.2.1 Budget and Finance Committee (incorporated into 5.0 above) 
   6.2.2 Nominating Committee
   6.2.3 Awards Committee (report from Jay McDaniel)
   6.2.4 Group Insurance (report from David Volkmann)
   6.2.5 Badge & Record Committee
  6.3 Vice Chairman, Richard Maleady
   6.3.1 Contests
6.3.1a Contest Committee report
6.3.1b Rules Committee report (report from John Godfrey)
6.3.1c Site Selection (report)
6.3.1d Handicapping (report)
   6.3.2 Trophy Committee (report from John Godfrey)
   6.3.3 U.S. Team Committee (report)
   6.3.4 Sailplane Tracking (report from Lane Bush)
  6.4 Vice Chair, Geoff Weck (Government Liaison and G&P)
   6.4.1 Director and Special Advisor Stephen Northcraft (Governmental Regulation, Airspace and International Soaring Groups)
   6.4.2 Government Liaison Committee (report from Stephen Northcraft) (ADS-B discussion) (Solo based on pilot certificate) (L13 FAA Letter to SSA)
   6.4.3 Representation Committee & Representatives (RTCA report from Bernald Smith)
   6.4.4 Growth & Development (report from Andreea Alexandrescu)
  6.5 Vice Chair & Secretary Frank Whiteley (Clubs, Governors and Youth)
   6.5.1 Clubs and Chapters
   6.5.2 State Governors and Record Keepers
   6.5.3 Digital Media Committee
   6.5.4 Youth Committee (report)
   6.5.5 COBM
   6.5.6 Affiliates & Divisions
7.0   Regional Directors' Reports
  7.1 Region 1 and 3 (report from Ann Lafford)
  7.2 Region 2 and 4 (report from Jim Garrison)
  7.3 Region 5 (report from Lane Bush)
  7.4 Region 6 (report from John Lubon)
  7.5 Region 7 (report from Geoff Weck)
  7.6 Region 8 (report from Stephen Northcraft)
  7.7 Region 9 (report from Frank Whiteley)
  7.8 Region 10 (report from Steve Leonard)
  7.9 Region 11 (report from Jay McDaniel)
  7.10 Region 12
8.0 Soaring Society of America Foundation
  8.1 Convene meeting of SSA Foundation to conduct Foundation business (members agenda for meeting)
9.0 Other Competent Business
  9.1 Membership growth initiatives
  9.2 New Cloudstreet/SOAR Imax movie
  9.3 NSM Board Trustee appointment - Bill Batesol proposed
  9.4 SSA merchandise
  9.5 SSA policy regarding the release of SSA election results for the Rules Committee, U.S. Team Committee and Regional Director elections.
  9.6 2021 World Air Games, Birmingham, Alabama
  9.7 Date and time of next Board of Directors' Meeting - Dallas, Texas, September 10, 2016.

Posted: 2/2/2016


2015 Fall Board of Directors' Meeting

Phoenix, Arizona
September 12, 2015

1.0 Call to Order at 9:00 am
Welcome and Opening Remarks
  1.1 Welcome and remarks from SSA Chairman Richard Maleady
  1.2 Introduction of guests
  1.3 Request for confirmation of accuracy of email addresses and other contact information for the current list of Officers and Directors (as shown on the roster HERE)
2.0 Consent Agenda -- Action Item
[The Consent Agenda is to be considered as a “block” of items submitted to the board for approval or disapproval as a group. A simple majority is required to pass Consent Agenda. Prior to the vote any Director may request that a specific item be removed from the Consent Agenda, in which case that item will be considered separately during the Board meeting. The purpose of the Consent Agenda is to deal with as many non-contentious items as possible in an expeditious manner, thus allowing more time for discussion and decision making on policy issues that require more deliberation.]
  2.1 Approval of Past Minutes
(February 28, 2015 Board of Directors' Meeting)
  2.2 Approval of 2015 Service Awards (report from Jay McDaniel)
3.0 Chairman's Report (report from Richard Maleady)
4.0 Chief Operating Officer's Report (report from Denise Layton)
5.0 Treasurer's Report (report from Phil Umphres, Rev 1)
  5.1 Action Item: approval of draft budget for 2016 (draft budget, v.3)  Note: the budget assumes no changes to sanction fees income or distributions; that issue will be addressed in Tempe and the decisions incorporated into a revised budget.
  5.2 Action Item: approve transfer of funds in "SSA Designated Trust Fund" to "General Endowment" (Proposed Motion) (Exhibits 1-9 to proposed motion)
6.0  Committee Reports
  6.1 Chairman Richard Maleady (SSF, Administration) 
   6.1.2 SSA Foundation (reports below)
   6.1.3 Editorial Advisory Committee (report from Eric Bick) (copy of agenda from last committee meeting)
   6.1.4 Naming and Memorials
   6.1.5 SSF (report from Rich Carlson)
   6.1.6 Administrative
  6.2 Vice-Chair and Treasurer Phil Umphres (Financial, Awards)
   6.2.1 Budget and Finance Committee (incorporated into 5.0 above) 
   6.2.2 Nominating Committee (report)
   6.2.3 Awards Committee (report from Jay McDaniel)
   6.2.4 Group Insurance
   6.2.5 Badge & Record Committee (report from Rollin Hasness) (report from Bob Faris)
  6.3 First Vice Chairman, Ken Sorenson
   6.3.1 Contests
6.3.1a Contest Committee report
6.3.1b Rules Committee report (report from John Godfrey)
6.3.1c Site Selection (report from John Lubon)
6.3.1d Handicapping
   6.3.2 Trophy Committee
   6.3.3 U.S. Team (report from Pete Alexander)
   6.3.4 Sailplane Tracking (report from Lane Bush)
  6.4 Vice Chair, Geoff Weck (Government Liaison and G&P)
   6.4.1 Director and Special Advisor Stephen Northcraft (Governmental Regulation, Airspace and International Soaring Groups)
   6.4.2 Government Liaison Committee (report from Stephen Northcraft) (Federal Register Transponder Requirement) (SSA ANPRM response) (Letter to Honorable Harry Reid) (Letter to Honorable Mark Amodei(Update on IS-28B2 life extension status)
   6.4.3 Representation Committee & Representatives (RTCA report from Bernald Smith)
   6.4.4 Growth & Development (report from Andreea Alexandrescu) (Cloudstreet distribution) (Omarama AOPA report)
  6.5 Vice Chair & Secretary Frank Whiteley (Clubs, Governors and Youth)
   6.5.1 Clubs and Chapters (report from Frank Whiteley)
   6.5.2 State Governors and Record Keepers
   6.5.3 Digital Media Committee (report from Frank Whiteley)
   6.5.4 Youth Committee (report from Tony Condon)
   6.5.5 COBM
   6.5.6 Affiliates & Divisions
7.0   Regional Directors' Reports
  7.1 Region 1 and 3 (report from Ann Lafford)
  7.2 Region 2 and 4 (report from Jim Garrison)
  7.3 Region 5 (report from Lane Bush)
  7.4 Region 6 (report from John Lubon)
  7.5 Region 7 (report from Geoff Weck)
  7.6 Region 8 (report from Stephen Northcraft)
  7.7 Region 9 (report from Frank Whiteley)
  7.8 Region 10 (report from Steve Leonard)
  7.9 Region 11 (report from Jay McDaniel)
  7.10 Region 12
8.0 Soaring Society of America Foundation
  8.1 Report of the SSA Foundation Trustees
  8.2 Convene meeting of SSA Foundation to conduct Foundation business (members agenda for meeting)
  8.2.1 Any other competent Foundation Business
  8.3 Adjourn meeting of Foundation and reconvene meeting of SSA Board of Directors
9.0 Other Competent Business
  9.1 Hall of Fame Vetting board - (report from Peter Smith) (Nixon support letters)
  9.2 SSA Convention update (report from Scott Fletcher)
  9.3 Date and time of next Board of Directors' Meeting - Proposed half day February 19 and 20, Greenville, South Carolina
10.0 Adjournment

Posted: 8/21/2015


2015 Spring Board of Directors' Meeting

Greenville, South Carolina

February 28, 2015

1.0 Call to Order at 9:00 am
Welcome and Opening Remarks
  1.1 Welcome and remarks from SSA Chairman Richard Maleady
  1.2 Introduction of guests
  1.3 Request for confirmation of accuracy of email addresses and other contact information for the current list of Officers and Directors (as shown on the roster HERE)
2.0 Consent Agenda -- Action Item
[The Consent Agenda is to be considered as a “block” of items submitted to the board for approval or disapproval as a group. A simple majority is required to pass Consent Agenda. Prior to the vote any Director may request that a specific item be removed from the Consent Agenda, in which case that item will be considered separately during the Board meeting. The purpose of the Consent Agenda is to deal with as many non-contentious items as possible in an expeditious manner, thus allowing more time for discussion and decision making on policy issues that require more deliberation.]
  2.1 Approval of Past Minutes
(February 28 & March 1 Board of Directors' Meeting)
(February 27, 2014 ExComm Meeting)
(September 13, 2014 Board of Directors' Meeting)
  2.2            2015 Proposed Rules Changes (report from John Godfrey)
  2.3            Re-appoint Kevin Christner as SSA's NSM Trustee
  2.4            Re-appoint Dianne Black Nixon to the NSM Vetting Board
3.0 Chairman's Report (report from Richard Maleady) (report from Scott Fletcher) (Convention job descriptions)
4.0 Chief Operating Officer's Report (report from Denise Layton)
5.0 Treasurer's Report(report from Phil Umphres - Revised 2/25/15) (Attachment A - 2014 SSA Income Statement) (Attachment B - 12/31/14 SSA BS) (Attachment C - 2014 SSAF income Statement) (Attachment D - 12/31/14 SSAF BS) (Attachment E - 2015 SSA Budget v7A) (Attachment F - Sanction Fee Spreadsheet)
6.0  Committee Reports
  6.1 Chairman Richard Maleady (SSF, Administration) 
   6.1.2 SSA Foundation (reports below)
   6.1.3 Editorial Advisory Committee
   6.1.4 Naming and Memorials
   6.1.5 SSF (report from Rich Carlson)
   6.1.6 Administrative
  6.2 Vice-Chair and Treasurer Phil Umphres (Financial, Awards)
   6.2.1 Budget and Finance Committee (incorporated into 5.0 above) 
   6.2.2 Nominating Committee 
   6.2.3 Awards Committee (report from Jay McDaniel) (SSA non-flying awards) (List of non-competition awards) (Nominating and approval processes)
   6.2.4 Group Insurance
   6.2.5 Badge and Record Committee
  6.3 First Vice Chairman, Ken Sorenson
   6.3.1 Contests
6.3.1a Contest Committee report
6.3.1b Rules Committee report (report from John Godfrey)
6.3.1c Site Selection
6.3.1d Handicapping (report from Tim McAllister)
   6.3.2 Trophy Committee (proposed Club Class trophy)
   6.3.3 U.S. Team (report from Rick Walters)
   6.3.4 Sailplane Tracking (report from Lane Bush)
  6.4 Vice Chair, Geoff Weck (Government Liaison and G&P)
   6.4.1 Director and Special Advisor Stephen Northcraft (Governmental Regulation, Airspace and International Soaring Groups)
   6.4.2 Government Liaison Committee (report from Stephen Northcraft) (ADS-B update)
   6.4.3 Representation Committee & Representatives (report from Bernald Smith)
   6.4.4 Growth & Development (report from Andreea Alexandrescu) (report from Lane Bush) Digital Media Working Group (report from Frank Whiteley)
  6.5 Vice Chair & Secretary Frank Whiteley (Clubs, Governors and Youth)
   6.5.1 Clubs and Chapters (Report from Frank Whiteley) (Soaring associate letter of agreement) (soaring associates)
   6.5.2 State Governors and Record Keepers (report from Frank Whiteley)
   6.5.3 Electronic Communications Committee (report from Frank Whiteley)
   6.5.4 Youth Committee (report from Tony Condon)
   6.5.5 Collegiate Soaring Association
   6.5.6 COBM (report from Frank Whiteley)
   6.5.7 Affiliates & Divisions
7.0 Soaring Society of America Foundation
  7.1 Report of the SSA Foundation Trustees (report from Pete Brown)
  7.2 Convene meeting of SSA Foundation to conduct Foundation business (SSAF agenda)
   7.2.1 Any other competent Foundation Business
  7.3 Adjourn meeting of Foundation and reconvene meeting of SSA Board of Directors
8.0 Other Competent Business
  8.1 Date and time of next Board of Directors' Meeting
9.0 Adjournment

Posted: 2/10/2015